Your Physio Practice, Fully Automated
Stop juggling phone bookings, paper notes, and manual invoicing. Echo Agent lets patients book online, gives each practitioner their own schedule, and turns session notes into procedure-coded invoices — automatically.
Sound familiar?
Every physiotherapy practiceknows these headaches. Here's how Echo fixes them.
You spend every evening writing up clinical notes from memory
Echo's AI scribe lets you dictate session notes by voice. It structures them into SOAP format automatically — subjective, objective, assessment, plan — while the details are still fresh.
Your receptionist is constantly on the phone booking and rebooking appointments
Patients book themselves online 24/7. They pick their service, choose their practitioner, and select from real-time availability — no phone call needed.
Manual invoicing with procedure codes is tedious and error-prone
Echo generates invoices automatically at session end, complete with the correct procedure codes for each service. Send to patients or medical aids in one click.
No-shows and late cancellations leave gaps in your schedule
Automated reminders go out before every appointment. Your cancellation policy is enforced at booking time, and freed slots are immediately available for others to book.
From Search to Booked — In Minutes
Patients choose their service, pick their practitioner, and book from your real-time availability — no phone call needed.
Your patient visits your branded Echo booking page — accessible via your website, Google Business profile, social media, or a direct link you share.
The patient selects from your services — initial assessment, follow-up, sports rehab, dry needling — each showing the duration and fee upfront.
If your practice has multiple physios, the patient picks their preferred practitioner — or selects "first available" to get the earliest slot.
The calendar shows real-time availability for the chosen practitioner. The patient picks a slot, and Echo prevents double-bookings automatically.
The patient confirms their booking, enters their contact details, and can add notes about their condition or injury before the appointment.
Both patient and practitioner receive a confirmation with date, time, service, and any pre-appointment instructions. Reminders are sent automatically.
From Check-In to Clinical Notes to Payment
Patient arrives, you treat, dictate SOAP notes by voice, and Echo generates a procedure-coded invoice automatically.
See all of today's appointments at a glance — patient name, service type, time, and any notes they submitted when booking.
Mark the patient as arrived. Echo pulls up their history — previous sessions, treatment plans, and intake forms — so you're fully prepared.
After treatment, dictate your clinical notes by voice. Echo's AI scribe structures them into SOAP format — Subjective, Objective, Assessment, Plan.
Mark the session complete. Echo records the procedure codes for the services delivered and calculates the fee based on your configured rates.
A professional invoice is created with service descriptions, procedure codes, and the correct fees. Ready to send to the patient or their medical aid.
The patient receives a payment link and pays by card. For medical aid patients, the invoice includes all the codes they need for claiming.
Go From Sign-Up to Live in One Coffee Break
Create your practice profile, add your services, invite your practitioners, and start accepting bookings today.
Enter your practice name, upload your logo, add your location, and write a short description of your practice and specialities.
Set up each service — initial assessment, follow-up, sports rehab — with duration, fee, and procedure codes. Patients will see these when booking.
Invite each physio on your team. Set their qualifications, specialities, and individual service offerings so patients can choose who to see.
Define working hours per practitioner. Each physio gets their own schedule with lunch breaks, half-days, and blocked-out periods.
Link each practitioner's Google Calendar so Echo automatically blocks personal commitments and syncs new bookings both ways.
Your practice booking page is live. Patients select a service, choose their physio, and book a slot — all without a phone call.
Transparent Pricing for Every Service
Patients see your services and fees upfront when booking. Echo uses these to generate accurate invoices with procedure codes.
60-minute comprehensive first consultation with full history and assessment
30-minute standard follow-up treatment session
60-minute follow-up for complex cases requiring longer treatment time
45-minute sports-specific rehabilitation and return-to-play session
Add-on treatment that can be combined with any session type
Per-person rate for practitioner-led clinical Pilates group sessions
Everything You Need to Run Your Physiotherapy Practice Business
All the tools, none of the complexity.
Online Patient Booking
Patients choose their service, pick their practitioner, and book from real-time availability — 24/7, no phone call needed.
AI Clinical Notes
Dictate your session notes by voice after treatment. Echo's AI scribe structures them into SOAP format automatically.
Multi-Practitioner Management
Each physio gets their own schedule, service list, and patient assignments. Manage your whole team from one dashboard.
Per-Practitioner Scheduling
Individual availability per practitioner with lunch breaks, half-days, and holiday blocking — no scheduling conflicts.
Procedure Code Billing
Invoices are generated with the correct procedure codes for each service. Ready for patients or medical aid submission.
Recurring Appointments
Set up weekly or fortnightly recurring sessions for rehab patients. Echo books the full series and sends reminders for each.
Patient Records
Complete patient history — clinical notes, intake forms, treatment plans, and appointment history — all in one place.
Automated Reminders
Patients get automatic reminders before their appointment. Reduce no-shows and keep your schedule full.
Ready to automate your
physiotherapy practice business?
Join physiotherapy practices who are spending less time on admin and more time doing the work they love.